Use case
Contractor reimbursement, automated
Contractors just email their receipts. AccountingPipe separates company-card spend from out-of-pocket, stages each reimbursement against the right bank account, and posts to Xero once you approve.
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Contractor emails a receipt
The sender is recognized and mapped to the right person and business.
AI extracts the details
Vendor, amount, and date are read automatically, with a category suggested from history.
Company card or out of pocket
Company-card spend is recorded as an expense; out-of-pocket is staged as money owed back.
Approve & post
You confirm the reimbursing account, approve, and the server posts to Xero.
Built for how reimbursements really work
Explicit bank account
The account paying a reimbursement is always shown before approval and can be overridden, never a silent default.
Direct or accrual
Record reimbursements as a direct payment to the original vendor, or as a bill payable to the contractor to clear later.
Approval-gated
Nothing posts to Xero until you approve. The phone submits; the server posts.
Frequently asked questions
How do contractors submit receipts?
They email receipts to your intake address (or upload from mobile). The sender is recognized and mapped to the right person and business context automatically.
How does it tell company-card from out-of-pocket spend?
Each known sender has a default payment method, and you can override it per receipt. Company-card receipts are recorded as expenses; out-of-pocket receipts are staged as money owed back to the contractor.
Which bank account does a reimbursement come from?
The reimbursing account is resolved by your rules (by business or by person, with a fallback) and is always shown on the staged payment before approval, and overridable at approval time. Never a silent default.
Does the phone post directly to Xero?
No. The phone submits and approves; the server posts to Xero. Out-of-pocket reimbursements can post as a direct payment to the original vendor, or as a bill payable to the contractor, depending on your setting.
Are duplicates caught?
Yes. A receipt with the same vendor, amount, date, and sender is flagged as a duplicate so you don't reimburse twice.
Stop chasing contractor receipts
Let them email, and let AccountingPipe handle the rest. Start your free trial.
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