Solutions
Solutions for messy real-world bookkeeping
Some receipts are simple. Others need splitting across businesses or paying back to the person who bought them. These are the two workflows AccountingPipe automates end to end, without ever posting to Xero behind your back.
Start Free TrialExplore the use cases
Each page walks through the problem, how the automation works step by step, and what happens when something looks wrong.
Cost allocation across businesses
One hosting, cloud or utility bill covering several businesses gets split across your Xero tracking categories automatically. Splits can be fixed amounts, percentages, or formulas driven by your own variables, and every allocation is reconciled to the cent so each business's P&L is right.
Split one bill across multiple businessesContractor reimbursement
Contractors just email their receipts. AccountingPipe recognizes the sender, separates company-card spend from out-of-pocket, stages each reimbursement against the right bank account, and posts to Xero once you approve. Duplicate submissions are flagged so nobody gets paid twice.
Automate contractor receipt reimbursementThe pipeline behind every solution
A receipt arrives by email
Forward it yourself, have suppliers send it, or let a contractor email it in. The sender is recognized and mapped to the right business context.
AI extracts the details
Vendor, amount, date and tax are read automatically, with a category suggested from your history.
Rules do the hard part
Allocation rules split a shared bill; reimbursement rules resolve who is owed and which account pays. Anything unusual is held for review.
You approve, then it posts
Nothing reaches Xero until you approve. The server does the posting, with the receipt attached and the contact matched.
What both solutions have in common
Automation is only useful if you can trust what it posts to your ledger.
Approval-gated by default
Nothing posts to Xero until you approve it. The phone or the inbox submits; the server posts. You always see the accounts and categories involved before you confirm.
Exception-safe
A bill that cannot be matched, a split that will not reconcile, a missing variable, or a suspected duplicate is held for review, never posted with the wrong numbers.
Deterministic and reviewable
The same bill, the same rule version and the same variables always produce the same result, and rules are versioned so past postings stay reproducible.
Frequently asked questions
What can I automate with AccountingPipe?
The core pipeline is the same for every use case: receipts and bills arrive by email, AI extracts the details, you approve, and the server posts to Xero. The solutions here apply that pipeline to two specific problems: shared bills that need splitting, and contractor spend that needs reimbursing.
Can one vendor bill be split across several businesses?
Yes. You define an allocation rule with splits by fixed amount, percentage, or a formula based on your own variables. Each split maps to a Xero tracking category and account code, and the whole allocation is reconciled to the cent before anything posts.
How are contractor receipts handled?
Contractors email receipts to your intake address. The sender is recognized and mapped to the right person and business, company-card spend is separated from out-of-pocket, and the reimbursing bank account is shown before approval.
Does anything post to Xero without my approval?
No. Every solution is approval-gated. If a bill cannot be matched or reconciled, or a referenced variable is missing, it goes to an exception queue for you to resolve rather than being posted incorrectly.
Can I use both solutions at once?
Yes. Both start from the same email intake and both are gated by the same approval step before anything posts to Xero, so they run side by side in the same organization.
Put the awkward receipts on autopilot
Connect Xero, forward a receipt, and see it arrive ready to approve. Free trial, no credit card.
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